Job Description

We are seeking an Administrative Assistant for a Public Accounting firm in Leominster, MA. This is a Direct Hire position. This role is responsible for managing front desk operations, scheduling, document preparation, and overall administrative workflow in a professional, fast-paced environment.

Responsibilities

• Greet clients and manage front office communications, including calls, emails, and scheduling
• Maintain digital and physical client files; ensure accuracy and confidentiality
• Prepare tax return packets, engagement letters, billing packets, and client correspondence
• Process incoming/outgoing mail, scanning, and document management
• Support accounts receivable: invoicing, payment processing, and client follow-up
• Assist with office supply orders, vendor relationships, and expense reconciliation
• Provide administrative support to CPAs and leadership on special projects, presentations, and reporting

Ideal Candidate

• Prior experience in an administrative support role, preferably in accounting, legal, or professional services
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with tax or accounting software is a plus
• Strong communication skills and professionalism when interacting with clients and staff
• Ability to manage multiple priorities and meet deadlines in a fast-paced office
• Discretion and respect for confidential information

The pay range for this position is $24-$28/hr depending on experience. The hours are Mon-Fri 8:30AM-5PM. This is a Direct Hire position. If interested, please send resume to jobs.actonma@expresspros.com

Benefits:

• Competitive compensation
• 8 Paid holidays
• 15 PTO/sick
• Health Insurance (firm pays 75% of the cost of a single person plan, dental insurance is 100% covered)
• 401K with match
• Bonuses

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Job Tags

Similar Jobs