Job Description

Description We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: - Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. - Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. - Manage complex appointment scheduling for busy parties and maintain the office calendar. - Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. - Ensure organized, efficient office operations by developing and maintaining an electronic filing system. - Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. - Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. - Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. - Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. - Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. - Maintain office, including managing relationship with landlord and annual lease agreements as needed. - Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. - Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450 Requirements - Proven experience as an executive assistant or similar administrative role - Proficiency in Microsoft Office applications (Microsoft Excel, Microsoft Word, Microsoft PowerPoint) - Strong organizational skills with the ability to multitask - Excellent verbal and written communication skills - Ability to coordinate and manage schedules effectively - High level of professionalism and confidentiality is crucial in this role - Strong decision-making ability and attention to detail - Ability to work independently and as part of a team - Excellent time management and problem-solving skills - Willingness to continue learning and improving administrative skills TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Fixed term contract, Immediate start,

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