Job Description

Executive Assistant

Lancaster, PA

Are you looking for a high-impact role where you can shape daily operations and support executive leadership in a growing, values-driven company?

Why You'll Love Working with Us

• Mission-driven Projects: Contribute to innovative, high-impact framing and timber construction across the Mid-Atlantic and beyond.
• Collaborative Culture: Promote teamwork and support through clear communication and cross-team coordination.
• Family-oriented Team: Work alongside people who care about each other and take pride in their actions.
• Faith-based Values: Join a company grounded in integrity, purpose, and a shared commitment to excellence.
• Employee Voice Matters: Leadership makes time to listen, valuing input from every role and every level.

Quality Buildings is a nationally recognized framing and timber construction company serving developers and builders with innovation, excellence, and faith-based values. This newly created Executive Assistant position supports a new office division and offers the chance to build structure, strengthen systems, and become a trusted right-hand to executive leadership.

Who We're Looking For:

• Experienced & Capable: Brings 3-5 years of experience in executive support, office management, or a similar role; previous leadership experience is a plus.
• Proactive & Organized: Communicates, takes initiative, and follows through with strong attention to detail and time management.
• Professional & Positive: Maintains a calm, confident presence while setting the tone for the office environment.
• Discreet & Trustworthy: Handles sensitive information with integrity and always upholds confidentiality.
• Adaptable & Solutions-oriented: Responds well to shifting priorities and anticipates needs with resourceful problem-solving.
• Values-driven Leader: Upholds company values, models ethical behavior, and confidently holds others accountable when needed.
• Safety-conscious & Site-ready: Willing to travel occasionally to job sites and follow safety protocols when working around noise, dust, temperature changes, and active construction areas.
• Tech-savvy: Proficient in Microsoft Word, Excel, Outlook, and PowerPoint; comfortable learning new digital tools and platforms.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel for Senior Management.
• Monitor executive email inbox and draft correspondence as needed.
• Plan & support on-site meetings, events, and internal communications.
• Attend leadership meetings, take notes, and track follow-ups.
• Assist with onboarding, reporting, and general office administration.
• Handle filing, scanning, and document prep with accuracy.
• Protect confidentiality while representing the company with professionalism.
• Coordinate with team members to move tasks forward efficiently.
• Work full-time hours (40-45/week) with occasional travel.

What We Offer Our Executive Assistant:

• $60k-$70k/year, DOE
• Health insurance
• Unlimited Self-managed PTO
• 7 Paid Holidays
• Profit Sharing
• Mileage reimbursement for travel
• Company events and team outings
• A collaborative environment with Monday morning huddles and leadership that takes time to listen
• A hardworking team that values integrity, responsibility, and mutual respect
• A faith-based company culture with a natural family feel—team members care about and support one another

To Apply

If you're a proactive professional who thrives in dynamic environments and is excited by the opportunity to help shape a new office division from the ground up, we'd love to hear from you. Please apply through this job ad to be considered for the Executive Assistant position at Quality Buildings.

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