What is the primary purpose of this position? Why does this position exist, and how does it contribute to accomplishing our goals as a company? Comments
The primary purpose of this position is to (1) perform delivery and pickup of mail &
packages to/from the post office, firm clients, and courts, and (2) process daily mail
using mailing software (3), Organize and maintain mailroom inventory and equipment
Describe this position's Essential Functions: (Tasks, duties & responsibilities of the
job. Outline the core responsibilities of the position. Highlight the day-to-day
activities of the position.
1. Pick up/drop off mail at the post office daily
2. Ensure that the Mail manifest is correct and date stamped.
3. Drive attorneys and staff to court and appointments
4. File documents at the courthouse
5. Deliver and pick up documents to various locations within downtown and a few
miles outside of downtown ie Precinct 6 and Precinct 7 offices.
6. Ensure company vehicles are well maintained on a weekly basis. ie car washes
and regular oil changes.
7. Assist with processing incoming mail: Open incoming mail primarily to identify
incoming payments. Promptly process and deliver mail around the office.
8. Familiar with how to run and maintain mailroom equipment
9. Assist with the delivery and inventory of office supplies
10. Assist with Attorney pickup and drop off at various Houston locations
11. Assist with the pickup and delivery of the attorney's miscellaneous outside office supplies
request.
Describe the Physical Demands & Work Environment
1. While performing the duties of the job, the employee is regularly required to sit,
reach with hands and arms to stoop, kneel, crouch, and talk or hear.
2. The employee will occasionally be required to lift, stand, stoop, and make use of
Safety-approved stools and step ladders to reach high shelves.
3. Requires heavy lifting (boxes, furniture, etc.), generally exceeding 100lbs
4. Significant amount of time is spent driving and walking
Describe this positions Non-Essential Functions: (These duties are performed
either very infrequently or could be performed by others without altering the
underlying reason the job exists. Outline responsibilities of the position that are not
absolutely necessary but the employee may need to perform occasionally).
1. Process supplies request from various department and submit purchase
requisitions to office vendors.
2. Restock and maintain breakrooms, if short staffed from time to time
3. Process out-going mail using: Mail metering machine & ERR software package.
4. Mail out files electronically, stuff envelopes, etc.
5. Act as back up for outer county area runs.
6. Act as back up for Mailroom Clerk
What knowledge, skills and abilities will be necessary for this position to
succeed? (Knowledge focuses on the understanding of concepts. Skills are the
practical application of theoretical knowledge. Abilities are the innate traits or
talents that a person brings to a task or situation. Examples: Leadership,
communication, team player, ability to work with numbers, software skills, planning, etc.).
1. Must have valid driver's license
2. Well- organized and detail oriented
3. Excellent time management skills; punctual; excellent attendance
4. Solid work ethic
5. Good communication skills
6. Good computer skills
7. Clean driving record and (preferably) knowledge of the Downtown area, esp. the
courthouses as well as the Houston area in general.
8. Willing to cross train for additional duties that are part of the daily mailroom
/runner operations
9. Ability to work in high-volume, fast paced environment
10. Ability to lift a minimum of 50 lbs.
11. High school diploma/GED is a must.
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